Tips For an Effective Remote Onboarding Process

How can new employees be dealt with effectively during a pandemic? Employees involved during the lockdown do not have the same opportunity to meet other team members or to learn more about the company more informally, which can result in a severe decrease in morale and less productivity. Companies across the country are adopting virtual onboarding process to an onboard new employee remotely using video conferencing tool like zoom, Microsoft team and provide online study materials for smoother onboarding in a remote set-up.

To get a clear picture of how to leverage virtual onboarding process in onboarding employee and helping them feel the part of the team, we have put together five steps to a successful virtual onboarding process to speed up new hires onboarding process and make them feel welcome.

Onboarding Gifts:

When new employees join, they should be welcomed into the company, and one of the best ways to do that is to surprise them with gifts and cards! A small welcome basket of sweets and a welcome card helps a lot to realize that you are celebrating their arrival, you can also play around with more items like adding you company merchandise and work from home tools that will resonate with your brand; They will get the impression that you are happy they are a part of your organisation your team and you are not afraid to take care of your team however far they are. Virtual onboarding can be difficult for new hires when they join a company but not physically from day one, so it's important that they feel good from the start and take notes of their mental conditions.

Team Outing:

A key part of most traditional team building processes is a new carpentry lunch where the team gets together. But since this is no longer possible, why not replace it with modern technology? Book a virtual meeting with the team and buy your new employee the lunch of their choice through the online delivery service. They'll have the opportunity to meet new people they haven't talked to, and they'll love a free lunch. Organise an ice-breaking session with the team, let them talk to everyone and introduce them to other departments also. This may sound like an extra step for employee engagement but in the long run, it boosts productivity and ultimately your morale.

Regular Meetings:

It's not only welcomed, but it's important and it also looks useful! When you start a new job, it can be difficult to know what to do or if you live up to your expectations and receive proper feedback. In a normal office environment, you may feel free to chat with the line manager, but in a remote setup, this is not always easy, you don’t know whom to approach for solving your problems, there might be a delay in submission or bandwidth issues. Be sure to book more meetings with your team and new joinee between them to make sure they are doing the necessary monitoring first, and from their contacts, you can check them if they need any help without worrying about the productivity. In this way, you can offer them more work while they need to build strong and strong business relationships.

Proper communication:

Communication is as important as regular meetings. It can take many forms. As you work, give new participants a clear schedule of the onboarding process, let your manager talk about it and what you do in the first few days. They have more clarity, they are safer in their new role and better understand their position in the company. But it also applies to casual chat. Part of getting to know the business is talking informally with colleagues, who may not get much opportunity. Encourage more discussion and just send messages to chat so you can talk more comfortably with everyone. You can also communicate on the training process hows it going, what they like and what more the company can do to improve the training process. You can also schedule daily sync-up for stating out any dependency they may have with the team and also fix a time for team and project meetings.

Virtual Social Events:

If you're used to hosting social events in the office or in person, you may have already switched to virtual social events from time to time - be it online board games or just video chatting or quiz. Invite him/ her to one of your events at the end of the week. This can make them feel part of the family before they even start working. Most of all, in order to make your new hire feel welcome, comfortable, and balanced, it is important to maintain their morale during this difficult time and to give them confidence that they made a good call for your team. Support them as much as you can and you can be sure that they will stay with you as long as any other employee!