Safety measures by coworking spaces for a safer workspace

The coworking space has been one of the places where crowds from different places come together, work with the same amenities, and share the same seats.

With the current scenario of health issues, coworking spaces, whose key clientele includes travelers and freelancers, it has become the primary concern of the people to ensure the required levels of safety measures before the reopening and normal functioning of the coworking spaces.

Companies deciding to at least convert 5% of the onsite workers to permanent remote workers, the usage of coworking spaces would increase post the decision.

With people coming back to work after a couple of months of work from home, it is the duty of the coworking space management to keep the space completely safe for the workers as well as the coworking space management who works day in and out to make the space work-friendly and health-friendly for our clients.

Here are a few tips for the coworking space management to get ready to welcome the coworkers after the lockdown.

Cooperation and consideration is the only factor that can help us make it practical, as well as a safe place. Any kind of falls and ignorance from the coworkers can flame up the situation and bring us back to the old, locked-down situation.

The Guidelines to be followed are mentioned below

1. No entry without mask and sanitization

Make it sure that no one enters the coworking space without wearing a mask. Always have the sanitizer outside the door and everyone has to use it every time they come in from outside.

Also, have a thermal check up on everyone who enters the coworking space and have a log of the same.

Avail enough soap and cleaning facilities within the coworking space. The co working space in Pune is using contactless sanitizers to make it safer within the coworking spaces.

Use sanitizers and tissues once you touch door handles, toilets, desks, meeting room, etc. Use good quality masks in the right way while within the coworking spaces.

2. Social distancing in the coworking space also.

Within the coworking space, contain only the number of people that do not breach the rules of social distancing. If the coworking space is not large enough to contain every member maintaining the social distance, try to take shifts for the members, ensuring the quorum.

Consider changing the layout of the coworking space. Keep all the desks at a minimum distance of 1.5 m following the social distance. Coworking spaces are using dividers and separators between the desks and use cross marks at the cafeteria.

Wipe your desk with a sanitizer before and after the usage and work.

3. Minimize the usage of meeting rooms

Meetings bring in a lot of people and the chances of spreading infection, in any case, is higher. Hence, either cancel bookings for the meeting room or reduce the meeting room bookings for a period of time.

Take almost all the meetings online, reducing the chances of human involvement and interaction.

4. Do not touch the face

You would probably be washing and sanitizing your hands every time you go around in the coworking space. But, still, avoid touching your face, to evade from the chances of catching an infection.

5. High-quality HVAC systems

Air quality inside the coworking space is something that cannot be compromised upon. Fresh air is a must and hence, Coworking office in HSR Layout use high-quality HVAC systems within the coworking spaces.

You can even install some indoor plants to bring in the positive and natural vibe within the coworking space.

Open the windows for good sunshine and fresh air for at least 15 minutes several times a day.

6. Have a courier storeroom

Whenever a courier arrives at your coworking space, store it in a storeroom and wait for 3 days to avoid probable infection.

Members must understand this and should make sure that they do not have an unwanted argument regarding the custody of the courier before the period of time.

7. Stay home if you are not well

Do not take the risk of coming to the coworking space if you do not feel well. It can be a cold or a fever or a headache but do not come outside.

The symptoms of the infections may not be loud, and you may not know if you are a carrier. So, better to be on the safe side, stay at home until you feel a cent per cent healthy and fit.

8. Cafetaria tips

Maximise the usage of contactless food services and disposable cutlery. Use your own mug and clean them every time you use them in soap and hot water.

Cafetaria must provide the workers with food that is prepared out of pure hygiene and do prepare enough portions so that you can minimize the usage of refrigerators.

9. Intimate local bodies and medical support

Coworking spaces can let the local governing bodies know about the opening and have them have a check on the space for a safety check to ensure that you have followed all the guidelines to keep your clients safe while within the coworking space.

This will add extra confidence in your clients to come back and work at your space. Have a medical team on support at any time if there happens to be a medical emergency while within the space.

10. Avoid spreading fake news

Everyone’s already in a panic, and hence, do not add to it by spreading fake news or the one’s that spread fear among people.

Take a strict no fake news policy within the coworking space to make it a mentally calm and friendly environment for people to work.

Before opening the coworking spaces, it will be well and good to have a risk assessment on the situation. It will help the management know what all situations will have to be dealt with once people start getting back to work.

Risk assessment includes getting the members intimate with you about the place from which they have arrived, medical conditions, etc so that you can know if something goes wrong.

Coworking spaces are all about socializing and networking and it can get really bad and hard for people to achieve these goals until the situations are under control.

With effective coordination and cooperation of the members and management, we can get all our work done and business back on wheels without further delay!